Writing business concern emails tin can be time-consuming, but learning some useful phrases will save you lot lots of fourth dimension. In this post, you lot will notice over 150 useful email phrases to help you lot make your emails more varied and rich. We've divided them into 3 main categories: opening lines to kickoff your email, body lines to convey the message, and closing lines to finish off.
You can as well download our free guide How to write professional person emails in English, for more phrases, psychology-backed tips and strategies to get more responses to your emails, templates to save time, and examples to avoid miscommunication at work.
Before we start, below is a quick template y'all can employ for your professional emails. Post-obit a stantardinzed email template and a few easy tips will help your readers follow your message easier.
#i Opening Lines
If you are looking for ideas for your e-mail opening and greetings, here y'all take different types of opening sentences.
i.a Being social
By adding these at the beginning of your emails you will sound more than friendly and social.
- I hope you had a good weekend.
- I hope yous had a great trip.
- Hope you had a nice break.
- I hope yous are well.
- I hope all is well.
- Promise you lot're enjoying your vacation.
- I hope this email finds you lot well.
- I promise you enjoyed the consequence.
- I'm glad nosotros had a run a risk to chat at the convention.
- It was dandy to see you on Thursday.
- Information technology was a pleasure to run into you yesterday.
ane.b Reason of the email
Tell them why y'all're writing this e-mail.
- I am writing to you about our last meeting/your presentation yesterday/our next result.
- I am writing to you with regards to/regarding/concerning/in connexion with...
- I am writing to ask/ask/let y'all know/confirm/check/invite you to/to update yous on/ask for a favor...
- I am writing y'all to follow upwards on...
- I am contacting you to inform...
- I am reaching out considering...
- This is just a quick annotation to...
- This is just a quick reminder...
- I wanted to let you know that...
- Might I take a moment of your time to... (very formal)
- Information technology's [Your Name] from [Your Visitor].
- This email is but to let you know that...
1.c Replying
- I just got your request for...
- I simply read your email about...
- As we discussed, I would like to ship y'all...
- Thanks for your email about...
- Thank you for your email this morning/yesterday/on Wednesday/last month...
- Thanks for your feedback on/your invitation/your proffer
- Thanks for sending/asking virtually/attention
- Cheers for your quick respond.
- Thanks for getting back to me and then quickly.
- Cheers for reaching out (to me).
1.d Apologizing
- Sorry for my late reply.
- Sorry that it took me so long to get dorsum to you.
- I apologize for the belatedly response.
- Sorry it'south been then long since my final email.
- I was sad to hear about...
- Please accept our apologies for whatsoever inconvenience caused.
Keep reading: How To Outset An Email - 45 Great Ways To Do It
#2 Body Lines
ii.a Attachments and data
- I've attached…
- Please find [file] attached.
- I'm enclosing [file].
- Please see the information beneath for more details about...
- The parts in bold/in red/in blue are my comments/are the changes we made.
- Here's the document that you asked for,
- I've attached [file] for your review.
- I'one thousand sending you [file] as a pdf file.
- The attached file contains...
- Could yous please sign the attached course and send it back to us by [date]?
- Here's the [certificate] we discussed.
- [file] is attached.
- Please take a look at the attached file.
- Take a look at the [file] I've attached to this email.
- I've attached [file].
- More information is bachelor at www.talaera.com.
- Delight note that...
i.b Requests and inquiries
- Could y'all please...?
- Could yous perchance tell me...?
- Can you please fill out this class?
- I'd actually appreciate information technology if yous could...
- I'd exist very grateful if you could...
- Information technology would be very helpful if you could send us/me...
- I was wondering if you lot could/if y'all would exist able to...
- If possible, I'd like to know (more than) about...
- Delight observe my two chief questions below.
2.c Asking for clarifications
- I didn't/don't fully understand [something]. Could you delight explicate that again?
- I didn't quite get your point about [something]. Could you be more specific?
- Could you repeat what you lot said virtually...?
- Could you requite united states some more details on...?
- If y'all could please shed some low-cal on this topic, I would really appreciate it.
- Could you please clarify [something]?
- Could yous please clarify when you would similar us to cease this?
- When exactly are you expecting to accept this characteristic?
- Here are the details on...
- Could you please clarify what yous would like u.s.a. to do virtually...?
- If I understood you correctly, yous would like me to...
- What exactly do you mean by [something]?
- Could you explain what you mean past [something]?
- In other words, would you like us to...
ii.d Sharing information
Use these helpful phrases when need to requite or receive some information (or when you already did).
- Thanks for letting me know.
- Thank you for the heads upwards.
- Thanks for the notice.
- Please note...
- Quick reminder...
- Just a quick/friendly reminder that...
- Thanks for sharing.
- I'd like to inform yous that...
- Just a quick heads up -
- Cheers for keeping me in the loop.
- Please proceed me informed/posted/updated/in the loop.
2.e Getting and giving approval
- Delight allow me know if this is OK with you.
- What are your thoughts (on this)?
- What practice y'all think?
- Delight allow me know what you lot think.
- We just need the thumbs up/the green light. (=nosotros're waiting for approval)
- You lot (totally) have the green light!
- He canonical of it, then you can go ahead with the project.
ii.f Scheduling
- I'd similar to schedule a meeting on [day] if you are bachelor/costless and then.
- I am available on [day], if that'south convenient for you.
- Would you be available on [24-hour interval]? If so, I'll transport yous an invite shortly.
- Tin can yous make it on [day]? If so, I'll book accordingly.
- I'm afraid I can't make it on [day]. How about...?
- (Due to...) I'm agape we need to reschedule/delay/postpone/put dorsum/cancel/phone call off/motility/rearrange our meeting.
- Nosotros are lamentable to inform you that the interview/meeting scheduled for [day] will have to exist rescheduled.
2.yard Giving bad news
- Unfortunately, ...
- Unfortunately, nosotros cannot/we are unable to ...
- I'm afraid it will non be possible to...
- Unfortunately, I have to tell you that...
- I'grand afraid that we tin can't...
- We regret to inform yous that...
- I regret to inform you lot that (due to...) ...
- After conscientious consideration, we have decided (not) to ...
- Due to [reason], it won't be possible to...
- Information technology's against company policy to...
- I tried my best, but...
- Despite my all-time efforts, ...
- I can't meet how...
- I'thousand deplorable merely it's out of my hands.
- I'm afraid I won't exist able to...
- I'm deplorable to tell you lot that...
#3 Closing Lines
3.a When something is expected
Exercise you need a reply? Are you lot asking for a favor or you are meeting presently? These sentences are perfect for those moments!
- Looking frontwards to hearing from y'all soon.
- I await frontward to hearing from yous soon.
- Please permit me know if this works/if you are available/if that sounds practiced/if yous tin can/if yous tin can help/if you demand to reschedule...
- I look frontward to seeing/meeting you.
- See you on Th/next week.
- Thanks.
- Thanks in advance.
- Thanks for everything.
- Thank you.
- Whatever feedback y'all can requite me on this would exist greatly/highly/much appreciated.
- If you could have it ready by tomorrow/the end of side by side week, I would really capeesh it.
- I would appreciate your help in this matter.
3.b Offer help or information
- I hope you detect this helpful.
- I hope it'southward clearer at present.
- I promise that answers all your questions.
- If we can be of whatever further assistance, please let usa know.
- Let me know if you lot need any help.
- For further details...
- If you accept whatsoever (more than) questions (almost)...
- In the meantime, if you lot need any more information,
- If you demand more information/more info/further information,
- I know that'southward a lot to take in, so let me know if anything I've said doesn't make sense.
- ... please practice not hesitate to contact me.
- ... delight feel free to contact me/to arrive bear on.
- ... please let me know.
- ... drop me an email/drop me a line.
3.c Apologizing (over again!)
- Thank you for your understanding/for your patience.
- Thanks again for your understanding/for your patience.
- Again, please have our apologies for any inconvenience caused/for the inconvenience caused/for the delay/for the misunderstanding.
- I hope this is okay with you.
- I actually hope we tin find a solution soon.
- I hope you can understand.
- Sorry I couldn't be of more aid.
3.d Friendly ways to say 'bye'
- Best regards,
- All the best,
- Best wishes,
- Cheers, (*common in the UK and Australia, informal in other countries)
- Have a corking weekend!
- Accept a wonderful day!
Keep Improving Your Business Emails
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- 'Stay safe' - How to Transport Actually Genuine Emails During the Pandemic
- 8 Great Idioms To Enhance Your Professional person Emails
- five Easy Tips To Improve Your Writing Skills - Start With Your Business Emails
- How To Write Articulate Emails With These 4 Practical Curtailed Writing Tips
- 100 Business Abbreviations That Will Make You lot Wait Like An Expert
- 12 Relatable Tweets That Sum Up How We Experience About Professional Emails
- The Anatomy of Excellent Business organization Storytelling
- 32 Important Best Practices To Streamline Your Slack Communication
- The Best Comprehensive Guide To Time and Dates in English language
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[Article originally posted in Dec 2018 and updated in January 2022]
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